CHARTER SKELETON

i am posting this charter example only as a PLACE TO START...

please feel free to deconstruct it entirely

as discussed in the meeting, and in alignment
with the intention of our school...
it would be wonderful to come up
with a way of laying out duties
with non-hierarchal leadership

this charter example was pulled
from two different charters i found on the
internet...the only thing ive changed
so far was filling in our school's name

the comments are open -
please write suggestions so that by the meeting next week

we have a solid foundation to start from...

here is the charter example...

NEW COLLEGE Student Council Charter
New College of California

Article I: Our Purpose

The NEW COLLEGE Student Council (NCSC) of the New College of California advocates on behalf of students to represent the interests and concerns of students to the New College and New College community. The NCSC is a group of elected and appointed students that represents the student body to the faculty and administration, and provides a conduit between the student body, faculty, and administration. Through the NCSC, students address with faculty and
administration issues that include, but are not limited to, academic programs and curricula, courses, professional development, and long-range goals of the school. Through the service of its officers and representatives, NCSC aims to improve the quality of student life at the NEW COLLEGE

The main purposes of NSSC are:
1) To facilitate communication between New College students, faculty, and administration.
2) To represent the interests and concerns of New College students to the New College community.
3) To improve the quality of student life at the New College
4) To facilitate and develop a student activities program.

Article II: Membership
All elected or appointed students in the New College shall be
members of the NCSC.
All students in the New College shall have the right to attend all
general assembly meetings of the NCSC.

Article III: Executive Committee

The NCSC is led by five executive officers:
A. Executive commitee is comprised of:
1. President
2. Vice President
3. Parliamentarian
4. Treasurer
5. Secretary

Their purposes are as follows:

1. PRESIDENT
A. Preside over meetings of the SC, except during times when he/she are unable to attend
i. In times of absence or when he/she is incapable or presiding over meetings the duties will fall to the members of the SC Executive Board as follows: Vice President, Parliamentarian, Treasurer, and Secretary.
B. Preside over meetings of the E-Board.
C. May vote in those cases when his/her vote would affect the outcome of the decision, or in a secret ballot.
D. Prepare the Agenda for all SC meetings in consultation with the E-Board.
E. Prepare and report to the SC and the University Community via the SC official website, before the first meeting of the Fall semester a “State of the Student Council Address”, outlining the objectives and progress made by the SC to date, as well as the directions to be taken for the remainder of the year. Prepare and report to the SC and the University Community, at the year’s last meeting a final report outlining the accomplishments of the SC during the year.
F. Report at each SC and E-Board meeting concerning his/her activities as President.
G. Act as formal spokesperson for the Student Council whenever deemed necessary.
H. Employ whatever office staff he/she feels is necessary to conduct business, subject to the approval of the Executive Board. The President may discharge an employee in accordance with University Student Employment Guidelines.
I. Have the power to appoint any special committee deemed necessary.
J. Perform any other duties as are prescribed by the SC, as long as they are not in conflict with these Bylaws.

VICE PRESIDENT
A. Assist the President in the performance of his/her duties.
B. Be an ex-officio member of all Executive Committees.
C. Nominate the student representatives to all Executive Committees, University
Committees, and Academic Senate Committees, in consultation with the
Executive Board, subject to the approval of the SC, and remove same for just cause, subject to appeal to the SC,
i. Exception is granted to the Student Council Program Board, where
The Program Board Chairperson will appoint members to that
committee.
ii. Exception is granted to the Governmental Affairs Committee, where the Governmental Affairs Director will appoint members to that committee.
iii. Exception is granted to the Community Affairs Committee, where
The Community Affairs Director will appoint members to that committee.
iv. Exception is granted to the Budget Committee, where the Treasurer shall appoint members to that committee.
D. Activate all Executive Committees when a need to convene arises.
E. Nominate members to the Student Center Advisory Board and the Student Newspaper Publications Board, in consultation with the Executive Board, subject to the approval of the SC.
F. Nominate student representative and alternates to the Board of Governors Committees, in consultation with the Executive Board, subject to the approval of SC, and remove same for just cause, subject to appeal to the SC.
G. Seat all representatives within two SC meetings of request made by Committee Chair.
H. Report four (4) times a semester to the SC on the activities of those University Committees on which the SC has representatives.
I. Perform any other duties as prescribed by the SC, so long as they are not in conflict with these Bylaws.


PARLIMENTARIAN

A. Act as the official SC Parliamentarian during all meetings, serving as a resource for proper procedures and conduct.

B. Preside over meetings during removal from office, or reinstatement
proceedings unless he/she is being removed or reinstated


B. And in such case as a tie results, he/she shall cast the deciding vote when

presiding.
D. Shall be responsible for maintaining records of all petitions brought to SC regarding anything involving the Bylaws and Charter.
E. Shall provide a written decision or interpretation based on the Bylaws and
Charter from any petition brought forth.
F. Preside over a Parliamentary/Judicial committee that is responsible for overseeing and revising the Bylaws and Charter.
G. Must make any necessary revisions to the Bylaws and Charter by the first meeting in September.
H. Maintain up-to-date records in which the Charter, Bylaws, special rules of
Order, standing rules, with any amendments to these properly recorded and to
Have the current records on hand at each meeting.
I. Must be able to provide an updated copy of the Bylaws on the SC official website.

Section 7
TREASURER
A. Keep accurate records of all moneys received and distributed in regards to the SC Budget.
B. Make expenditures as authorized in ARTICLE VI, Section 7.
C. Submit reports as requested. However, in all cases, he/she shall submit a written Bi-weekly report on the status of the SC budget to the SC.
D. Serve as an ex-officio member of the Budget Committee, but is required to attend all meetings.
E. Represent the SC on the Presidential Advisory Budget Committee and appoint an alternate representative to the Presidential Advisory Budget Committee.
F. Perform any other duties as prescribed by the SC, so long as those duties are not in conflict with these Bylaws.
G. Have the sole responsibility of preparing the SC Budget, in coordination with the committee chairs.

Section 8
SECRETARY
A. Be responsible for the minutes of all SC and Executive Board meetings.
B. Maintain a file of all reports, committees, officers, and College Boards.
C. Maintain the official Membership Roll, and call the roll when it is required.
D. Enforce and maintain office hours as outlined and maintain records of
member’s event participation as outlined in Article V, Section 5.
E. Provide any minutes, records and reports to members upon request.
F. Have on hand at each meeting, a list of all existing committees and their membership.
G. Transmit certified copies of the corrected Minutes to the SC official website and any persons who require or request them.
H. In the absence of the President, Vice President, Parliamentarian, and Treasurer, call meetings to order and immediately preside over an election of a Chair Pro Tempore.
I. Utilize the office staff to assist his/her duties, subject to the approval of the Executive Board.
J. Perform any other duties as prescribed by the SC, so long as those duties are not in conflict with these Bylaws.



Article IV: Service Officers
In addition to the executive committee, there are additional service officers who are appointed or elected
to serve specific purposes. Their purposes are as follows:
The Alumni Representative is responsible for coordinating efforts with Alumni Affairs, representing
NSSC on alumni-related issues, and attending alumni events. The Alumni Representative may also
coordinate Alumni/Student events. If the Alumni Representative is unable to attend new college School sponsored
alumni events, the Representative should choose a proxy to fulfill these duties.

The Technology Advisory Representative is responsible for representing student views on technological issues as related to the New College
Article V: Program Area Representatives
Program Area Representatives are responsible for gathering
feedback on issues and concerns from students in their respective academic program area and
representing those views to NCSC. Program Area Representatives should actively solicit input from or meet with students in their program at least once a semester, and should inform students regularly of their availability as Representatives.

Article VI: Meetings
There shall be at least two general assembly meetings during each semester of the academic school year.
All Executive, Service, and Program Area Representatives are required to attend, nominate a proxy to attend, or give notice to their governing executive officer. Notice of such meetings shall be given to the
entire student body at least three days before the meeting. Meetings are open to all members of the NEW COLLEGE of Califronia
There shall be twice-a-month meetings of the Executive and Service Officers during the academic school year. Notice of such meetings shall be given at least three days before the meeting.

Article VII: Elections
Election committee. An election committee composed of the Treasurer/Secretary, Representative Coordinator, and another officer appointed by the Treasurer/Secretary shall conduct elections, according to procedures set up in the charter: 1) Elections will be by secret ballot; 2) all NEW COLLEGE students will each have one vote; 3) elections will take place during the month of November of each year, or as necessary in the case of vacant positions.
Voting procedures. The elections committee shall conduct all voting procedures. It is the duty of this
committee to: 1) request nominations for each elected office; 2) create and disseminate a list of
nominated members running for an election position; 3) conduct the election and announce the newly
elected officers.
Term of Office. Officers shall be elected for a term of two semesters to serve from the spring following
the elections through the subsequent fall semester.
Transition of Administration. There shall be a meeting of the Executive Committees following the
election, at the end of the fall semester. It should include the outgoing and incoming officers and any
other persons deemed necessary. All new business and files are turned over to the newly installed
Executive Director who then becomes the presiding officer.
Article VIII: Amendments
The Executive Committee may amend this Charter from time to time. It may be amended or revised by an affirmative vote of two-thirds of all the officers and representatives present at a meeting.
Article IX: NCSC and NEW COLLEGE
The New College Student Council shall adhere to the Student Guide and other laws, rules, and
regulations governing the New College and its students.